COLLECTIVE CLOSINGS & CO. LLC
You sell the homes. We handle the paperwork.
ELEVATE YOUR BUSINESS
You can trust that your transactions are being handled by an experienced transaction coordinator who will provide you with the support you need, so you can focus on growing your business.
Our Services
LISTING
CONTRACT TO CLOSE
LISTING
COORDINATION
Every detail of a property listing is handled efficiently—including paperwork, MLS entry, scheduling photography, and communication with all parties. So you can focus on securing your next listing.
what's included?
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Review the listing agreement to ensure it is complete and the required disclosures are included.
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Input listing into MLS using the previous MLS listing and tax records. Creating a draft in the MLS for your approval.
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Order Sign Install and Photography.
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Open Preliminary Title.
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Upload photos, disclosures and any PDF attachments requested by the agent.
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Enter showing instructions into showing service.
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Submit all necessary documentation for broker compliance.
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Make changes and updates in MLS throughout the listing period including price changes, showing criteria changes, open houses, status changes, etc.)
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Calendar integration via Google Calendar for all key dates and deadlines.
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Provide an agent and client portal, available 24/7 with dates, participants, and documents.
LISTING COORDINATION - $200
CONTRACT TO CLOSE COORDINATION
what's included?
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Review the contract and ensure it is fully executed with all signatures, initials and dates.
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Introductory email with all party introductions, detailed transaction timeline, and explanation of TC duties.
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Congratulations email to clients with contract, dates, and expectations for the process.
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Complimentary utility set up team offered to buyers via Move In Ready.
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Updates and explanations of the process at each step to the client (home insurance, earnest money, title commitment, appraisal, etc).
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Monitor the contract's timeline and ensure deadlines are met.
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Prepare additional addenda, as needed, with cut and paste verbiage provided by agent.
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Streamline communication with all parties involved—including co-op agents, clients, lenders, escrow officers, and beyond.
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Ensure all parties have copies of all executed documents.
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Order Home Warranty, as needed.
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Monitor and track appraisal.
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Submit all necessary documentation for broker compliance.
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Prepare and submit commission paperwork to brokerage to ensure timely and accurate payment after closing.
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Thank client on agent's behalf via closing email. Request a review using a personalized review link provided by the agent.
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Calendar integration via Google Calendar for all key dates and deadlines.
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Provide an agent and client portal, available 24/7 with dates, participants, and documents.
REPRESENTATION OF ONE PARTY - $400
DUAL REPRESENTATION - $550
Focus on income-producing activities while we manage timelines, ensure compliance, and coordinate with all parties to keep the transaction on track.
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FILE SUBMISSION
Send a new listing or contract to close conveniently via email. Directly or CC’d in, we will get the file started.
INTRO EMAILS TO ALL PARTIES
Once the file is set up on our end, we will promptly email all parties and introduce ourselves as your TC. Deadlines, transaction parties, and documents are all included in the intro email.
DEADLINES, COMMUNICATION, COMPLIANCE
From the start we track deadlines & milestones, communicate & send documents to all parties, and start / maintain your brokerage compliance.
PREPPING FOR CLOSING
Once we are past all contingencies, we will finalize compliance, coordinate the final walk-through (upon request), send closing reminders, and confirm all parties are ready and scheduled for closing.
CLOSING DAY
We confirm closing with the closing company, ensure a final settlement is received and filed, and email clients with a congratulations email.